Frequently Asked Questions
HEALTH & SAFETY COVID-19
We consulted with our medical staff team as well as external medical personnel, the local health officials, and The Chapel’s Leadership Team. There were several factors that played into our decision.
- The greatest was the safety and health of our campers, staff, and volunteers, which is our top priority.
- We also want to honor our health officials and continue to play our part in not spreading the COVID-19 virus to the family members of our campers and staff.
- Among other health reasons, limited medical and cleaning supply availability that could continue into summer months was a concern.
- Camp would be overwhelmed by risk management and the culture of camp would likely be of fear and anxiety not of fun, safety, relationships, and love.
- There is also no clear guidance and timing on when Residential Camps large group gather ban would be lifted.
- We also have 100+ summer staff that would need 2+ weeks of training, and it is still unknown when we could gather. We don’t want to string them along the whole summer and not be certain when, if at all, it would be safe to start working at camp.
All of these factors helped to make our ultimate decision, the only one that would allow us to do our part in keeping campers, families, and staff safe. We believe this to be the wisest decision for everyone involved.
In an effort to ease the burden on already stressed families, we will be offering full refunds, including the deposit. Please see below for steps in processing your refund.
1. Please log in to your account by clicking HERE
2. Our system was updated on Feb 17th, if you have not logged in since Feb 17th, you will need to reset your password by clicking on “Forgot Password”
3. Click on “Registrations” on the black bar at the top of the page.
4. Click on “Cancellations” under each registration on your account. You will then have four choices for how you would like to process your refund:
a. Refund the full amount paid
b. Leave the amount paid on your account for use in the future. This will stay on your account indefinitely and can be transferred to other campers outside of your family.
c. Donate 50% of the amount paid, refund the remaining funds
d. Donate the full amount paid to Camp Carl to help us weather this storm
5. Click SAVE
If you have special requests that cannot be accommodated by the above process, please email us at email@example.com and include your camper name and camp week.
Yes. You will have the option to keep those funds in your account and use them for Summer 2021. We plan to have our schedule for Summer 2021 online by July 1st, 2020.
Yes. If you cancelled anytime between March 1st to now, you will be refunded your entire payment – including the non-refundable deposit.
We plan to have our Traditional Overnight Camp Weeks, all Specialty Overnight Camp Weeks, and all our Day Camp Weeks online and ready for registrations no later than July 1st, 2020.
Our office staff is available
M-F 9:00am – 4:30pm ET to help!
While there is always a fundamental risk to being at camp, Camp Carl’s number one priority is the safety of our campers, staff, and volunteers. We make sure our safety standards and practices are the best that they can be. The health and welfare of our camp community will always be our top concern. We are inspected several times each summer by local and state health officials to assure we are maintaining a safe camp environment.
It is our hope that every camper will remain healthy and fully able to participate in all aspects of camp life. Just in case, though, Camp Carl’s Health Clinic is staffed by medical professionals 24 hours a day all summer long. We supervise the provision of medication at each meal.
All medications will be dispensed by our onsite Medical Staff during the week. Meds are typically dispensed during breakfast, lunch, dinner, and bedtime. Campers and staff are not allowed to keep any meds in their cabins. Please be sure to check in all medications to our Health Staff during Check-In on Sunday.
Homesickness is a reality of overnight camping, but one of the unique experiences of camping is allowing campers to gain a sense of independence. All of our counselor staff go through an extensive staff training before the summer begins that includes dealing with a homesick camper. If a camper is homesick, our counselors will do their best to comfort the camper, if the homesickness persists one of our Unit Leaders will talk with the camper and will connect with parents to find the best strategies for helping the camper through the week. Although we have campers each week who will wrestle with some homesickness, it is extremely rare that a camper will need to be sent home. Campers who stick it out will gain an incredible sense of independence and accomplishment!
The safety of your children is our first priority. We need to know any allergies including food allergies your child has. Please provide these details on your Medical Health form and be as specific as possible with the information to allow us to be prepared to accommodate your camper’s allergy. If your campers allergy situation needs detailed instructions, please reach out to our office and we will connect you to our Medical Doctor, Dr. Emily Scott or our Food Service Manager, Sandy Boyd.
Many children with ADD/ADHD are attend camp here. We handle this medication for campers just as if it were any other medical treatment. Please be sure to note the ADD/ADHD on the Medical Health form and turn in any medications to the Health Center at Check-In.
Camp Carl is capable of accommodating some special medical needs. Please contact the office to discuss your camper’s needs and how we can work together to make camp a successful experience.
Bed wetting is a common reality for many children at camp and several campers wear pull-ups. Some campers, depending on the age, are very self-conscious about this and don’t want anyone to know that they are wearing a pull-up. This is not a problem. Our bathrooms are set up in such a way that campers can put on and take off the pull-up privately. When dropping your camper off, just let the counselor know and they can help keep it discrete. If your child does have an accident at camp, our counselors quietly go back to the cabin after everyone has left and bring the bedding to the nurse to wash. Bedding is brought back to the cabin before anyone comes back.
While we are not equipped to handle campers requiring one-on-one attention, we are able to accommodate some special needs campers. Please give us a call in the office to discuss your camper’s specific needs.
We take a great deal of pride in the selection of our staff. Prospective summer staff go through a comprehensive interview process which includes a background check, an intensive written application, required written references and a personal interview with one of the year-round camp staff. An extensive training program is provided at the start of the summer season. Staff members are trained on topics such as child development, how to recognize, prevent, and take action against bullying, behavior management, risk management, emergency procedures, Bible study and much more. During the summer, staff are supervised and evaluated by members of our camp leadership team and year-round staff.
We strive to provide the best possible experience for your child. We carefully recruit and screen to cultivate the most adept counselor staff possible. While there are some variations from time to time, the vast majority of our cabins maintain a 5:1 camper to counselor ratio. This allows us to create a meaningful experience and maximize the time campers get to spend with their role models in small groups.
Families may pay out their camp fees over a period of time. All fees must be paid in full no later than 14 days prior to your week. Contact the Camp Carl office for questions regarding payments and balances due.
Campers stay busy at camp! From Team competitions, multiple activities and evening programs to cabin devotional, worship and Bible Study, our day is packed with fun, challenge, and exploration! Check out our Typical Day Schedule in last summer’s parent packet!
One of the most significant elements of the camp experience is learning independence. It’s hard to be apart, however, kids adjust to camp life much more easily than we often assume. Typically, we find that there are many more “kid sick” parents than homesick campers! If a camper does become homesick, hearing a parent’s voice can intensify sad feelings. Therefore, we do not have campers talk to parents on the phone or allow visitation from parents.
Kids spend on average 52 hours a week in front of an electronic screen. We believe in teaching kids how to be extraordinary without being tied to electronic screens, so we do not allow iPods, phones, video games, or any electronic device. This policy gives children the gift of a technology free environment — a place where campers, counselors, and staff are fully present with each other, transporting them to a place where we can forge relationships that last a lifetime.
Absolutely! Campers may submit up to two names for their cabin mate request. The campers requesting each other must be no more than two grades/years apart. While we do our best to honor cabin mate requests, there are sometimes rare occasions where we are unable to accommodate a request. You will be prompted during registration to enter any cabin mate requests you have. You will need to know the email address of the guardian of the person you are requesting. The person you have requested must accept your request in order to be linked together in our system and placed together in a cabin. Larger groups can be linked together by creating a chain of requests, i.e. camper 1 requests camper 2, camper 2 requests camper 3, etc.. Please call our office if you have a larger group and need assistance with requests.
Several are air-conditioned. Our BARC Cabin and our new Treehouse Cabin have AC, however these are only girl cabin options… sorry boys! Note: the Treehouse Cabin will have an upcharge.
If the rain is light and steady, and there is no risk of lightning, campers will still be able to walk to the activities and programs planned for the day. Our Leadership Team monitor the weather at all times and check to make sure lightning and heavy rain is outside of the set range around camp. If lightning does happen to come within the designated range, then we will make sure all the campers and staff are safe inside a building. We will then proceed with pre-planned activities that are in place in the occasion we need to be indoors.
Camp Carl hosts an Open House Day in May. This is a free day to come and check out Camp Carl! Many of the camp activities, tours, and facilities will be open. It is a great opportunity to bring your children to see what camp is like before they come for their session. The Camp Carl staff will be available for any questions you may have. Just come on by and enjoy the facility! If you can’t make it then, tours can also be scheduled by calling the Camp Carl Office (330.315.5665), and are available during the week. Once the camp season begins in June, tours will not be given while summer campers are on site.
Packing lists are included in our Parent Packets. Parent packets are emailed out to campers registered for camp about one month before camp begins. They can also be found on our FORMS page.
Red letters are a long time Camp Carl tradition. If a camper receives a letter addressed in red ink they will be doused with water by our camp staff. The way we deliver the water treatment changes each camp year. It is a fun and lighthearted tradition that our campers have enjoyed for years. Letters can be mailed or dropped off on check-in day. Emails sent to the campers in red ink do not count.
Visit our FORMS page to download a paper registration form. Forms should be mailed to 8054 Calvin Road, Ravenna, Ohio 44266 and should include a check for the deposit.
Please email us at firstname.lastname@example.org to cancel or change a reservation. Include the camper name and camp week you would like to change.
If you would like to pay for a camper who is not on your Camp Carl account, instruct the parent of the camper to create an account and register their child but do not make a payment. The registration will then be “pending” in their account. You can then call the office at 330.315.5665 and gives us a credit card over the phone or you can send in a check with the camper’s name in the subject line. Once payment is made the camper’s registration will change to “enrolled”. Please note, this is not a tax deductible donation. If you would like to make a tax deductible donation, you must donate to our Camp Scholarship fund. You can make a donation by visiting our GIVE page